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SRB SIS Knowledge Base

Continuing Education Course Setup in Core Trillium

Core Trillium - Set Up

Core Trillium functionalities will be used for setting up continuing education courses. Trillium successfully handles attendance based courses and has been enhanced to handle lesson based courses

Setting Up Attendance-Based Courses

The attendance based continuing education courses will continue to be scheduled through Core Trillium. The Builder will be used to set up the various course sections, while the Loader will be used to schedule the student into the required course sections. The web attendance functionality will be used to record attendance for those classes by the teacher.

Setting Up Lesson-Based Courses

Setting up Lesson-based courses is done in Core Trillium. This setup will involve three steps:

Defining Course Codes

sCREEN SHOT: dEFINING cOURSE CODES

  • Schools use the Scheduling > Courses window show above to define the appropriate Course Code.
  • To identify the Course as lesson-based, it should the course should be assigned one of the lesson based course types (e.g. Independent Study, E-learning, E-learning (LMS), Correspondence, ConEd E-learning, ConEd E-learning (LMS)).
  • The Achievement flag will normally be unchecked, to indicate that these Courses will not be included in the regular Trillium Achievement process. The exception to this will be if the course type of E-learning or E-learning (LMS) is used, since many of these courses should be included on the Full Time or Part Time register.
  • The Allow Early Completion flag should be checked, to indicate that a student can complete these at any time.

Tracking Lesson Units

As shown under Continuing Education Only in the screen shot above, additional fields on the bottom of the Courses tab are used to collect lesson-unit default information for the courses.

  • When a course type of Independent Study, E-learning, E-learning (LMS), Correspondence, ConEd E-learning, ConEd E-learning (LMS) is selected, the Continuing Education section at the bottom of the screen will be enabled. Those fields capture the default values for the number of lessons/units (maximum and default value equals 20), projects (default value of 3), minimum number of teacher contacts (default value of 10), and the session duration in minutes (default value of 30) for these courses. The last two fields are required  by the Independent Study and E-learning Register for Day School Pupils.
  • You can override the number of projects, but can only override the number of lessons if you've been assigned a specific security task. (The maximum of 20 lessons/units would still be enforced).
  • Changes to the default values of these fields would not impact any existing records, but would be used when creating a new occurrence of the Course.

Creating Classes offering the Lesson-Based Courses

A Class must be created to identify the teacher who will supervise the lesson-based Course. This can be done through the Classes or the Builder window.

Create classes using Classes Window

Screen Shot: Classes Window

  • Through this window, you  can create a Class, assign the Teacher and also identify the timeframe in which the class will run (days, blocks, semesters, and terms).
  • The Courses in Class tab is used to display all Course sections assigned to the Class.
  • The Builder window must still be used to assign a Course section to the Class.

 

Create classes using the Builder Window

Screen shot: Builder window

  • If you use the Builder, you can create Class and Class Sections and either specifically identify the time frame in which the Class will run, or can use the Builder fields to schedule the Class as part of the Master Schedule process.

Linking Course Sections to a Class

Course sections that will be offered as part of a class must be specified. Do this using one of the Tabs in the Builder window.

Builder - Course Section

The school can continue to use the Builder's existing Course Section tab to create the Course/Section, and to link the Course Codes to the Class. This method would be appropriate for Classes offering very limited Course Codes.

Builder - Courses to Class

  • You select the specific Class, then use the Course Code and/or the Course Type fields on the right side of the window to filter and search for Courses to be attached to the Class
  • If a partial Course Code is entered, the Courses with matching characters in any position within the Course Code will be selected. Packages will not be considered in this search.
  • The list of Course Types will display all active Types.
  • The user can check the Only Lesson Based Courses flag to filter the Course Type picklist and listed Courses to ones that are lesson-based.
  • This tab allows you to also quickly populate Courses for co-op and credit-recovery Classes.
  • The Create Course Sections in Class Section is used to select the Courses that will be attached to the Class. At the same time, you can specify the number of sections of that Course which should be added. The default is a value of one. The Credit and Course Type information in this section is informational only.
  • Use the Generate button to create the Course Sections for the Class. As the Courses are added to the Class, Trillium calculates a new Section number for each entry.  The section number will be unique across all occurrences of this Course within the builder.
  • You can also choose to populate the Semester/Term, Blocks, Teachers, and Rooms tab with the appropriate choices, if you wish the Builder to determine the best placement of the Class in your master schedule.
  • Since all the Courses have been attached to a single Class, only a single set of values need to be specified for the track, blocks, maximum seats, etc.
  • Alternatively, you can specify the placement of Class via the Classes window, by identifying those values for the Classes in the sub-tab section
  • You can use the Add button -- the familiar white cross in the green background to the right of the Classes prompt -- to create a new Class. That opens a pop-up which allows you to enter the Class Code and Description, and indicate if the Class is an instructional Class by checking the Instructional Class flag.
  • Note: A Class Code may not include a single quote, a double quote, an ampersand, or the < or > characters. Our validation insures  an invalid Class Code is not created.
  • The Delete button in the menu toolbar can be used to delete the Course/Section from the Class. We perform a check to ensure  there is no dependent information. When the last Section is deleted from the Class, the Class is deleted as well.