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SRB SIS Knowledge Base

Scheduling Lunches

Overview

There are many ways for a school to accommodate Lunches.  Depending on the size of the school, one of the following options may be used:

Lunch Scenarios

  • LUNCH could be created as a non Transcript/Credit Course and scheduled like other courses (ensure that the Transcript/Credit course flag is disabled).  Sections will be created and scheduled into the appropriate blocks.  The course is mass assigned to all students and as the students are scheduled, the Loader places them into the section that best fits their schedules.  This way, LUNCH would appear on a student’s timetable as course in the appropriate period.
  • Common Lunch – all students in the school go to lunch at the same time.  This is the most basic option in terms of setup as there is no need to create specific “Lunch” periods – the period ends; everyone goes to lunch and everyone returns when lunch is over.  However, you could create a period for lunch for appearance.  It could be period 3 or 4 or you could even call the period, ‘Lunch’.  No block would need to be assigned to the period.  The lower left portion of the screen might look like the following Common Lunch example with only 4 blocks needed.       
Period Day 1
1 A
2 B
Lunch no blocks
3 C
4 D
  • Specific Periods and Blocks could be used as Lunch Periods.   If the school is unable to fit all students into the cafeteria you will need to split the lunch period into 2 then half of the students will attend class while the other half have lunch.  An extra block will be needed because classes will be assigned to both periods.  Remember, in this scenario when creating the blocks on the Blocks tab you must un-flag one of the blocks to be used for lunch, not to be used by the Builder.  In this case the lower left portion of the screen might look like the Split Lunch example below where block C and D are used for lunch.
    • Both period 3 and 4 would need to have the Lunch checkbox flagged.  This would ensure that when students are loaded, one of those 2 periods would be left vacant for lunch.  This is especially true if periods 3 and 4 overlap their start and end times.
Period Day 1
1 A
2 B
3 C
4 D
5 E

Overlapping Lunches

Note: In order to reduce the length of time students are at lunch, a pair of lunch periods can overlap.  Trillium allows this because, if the student was to get lunch, he or she could not be scheduled into both periods.  For example, periods 3 and 4 could overlap so that students would be at lunch for only 45 minutes from 11:45 to 12:30 or 13:10 to 13:55.  There is a period of time, 12:30 to 13:10, in which almost all students will be in class.

  1. In the Timetable Structure > Blocks tab, create 3 blocks for lunch. In the example on the right, only block “3” will be used by Builder. The other two lunch blocks “3-A” and “3-B” will ultimately be used in the timelines and master schedule for the school.
  2. After using the Builder to create the school timetable, and the timetable has been transferred to master, we have to remove all the block “3”s in the schedule and replace them with either “3-A” or “3-B” (where 3-A is the first lunch period and 3-B is the second lunch period). This work is done in the Scheduling > Classes > Blocks window.

Note: Many schools choose to divide the lunch classes by grade. For example, all the grade 11 and 12 classes are put into “3-A” (first lunch period) and all the grade 9 and 10 classes are put into “3-B” (second lunch period).

  1. The final step is to ensure that the timeslots for the school’s timelines are set up correctly. The timelines should only show “3-A” and “3-B”, not “3”. Remember to check the “Lunch” boxes for both lunch periods. This is necessary to ensure that a student only gets scheduled into only ONE course during the overlapping lunches. 

 

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