This article is the "lead" article in a series of articles -- each is linked at the end of this article -- which forms a technical summary of the process used to calculate compulsory credits for two Ontario Diplomas:
For several rules, examples of courses taken in different years, with various marks, are used to illustrate how credits should be applied. The “results” columns (credit_to_print, eligible for transcript, compulsory credit) have been completed using the assumption that only the specified courses have been taken by your student. If you add different courses, that can result in the courses being processed differently than we document. References are made to specific table and column names throughout.
These rules document the Compulsory Credit Calculations as of Trillium v. 3.15.25.
Rules for Calculating Credits
The student's courses on the fs_secondary_course_credit and fs_secondary_course_achieve tables are processed in the following sequence:
- For the OSSD 1989 diploma only: 'Q' courses (Equivalent credit courses like 'Out-of- Province' courses)
- For the OSSD 1989 diploma only: 'QEV1W' courses (Grade 9 destreamed courses)
- Courses that have been substituted, except requirement area '01' (English/Francais)
- Courses with one guideline Requirement Code or 'Q' courses for the OSSD 1999 diploma (except those credits in requirement area 'English/Français'). This includes Challenge courses.
- Courses with more than one guideline Requirement Code. This includes Challenge courses.
- For English students, in order to achieve the greatest number of compulsory credits possible, English credits will be processed in the following manner:
- 'ENGXXX' courses and ‘English' requirement area credits of 'Q' courses for OSSD 1999 diploma.
- OLC courses
- ESL and ELD courses
- ELI0A and EWR0A for OSSD 1989 diplomas only
- Courses substituted for '01' (English) requirement area
- For French students, in order to achieve the greatest number of compulsory credits possible, French credits will be processed in the following manner:
- 'FRAXXX' courses and ‘Français' requirement area credits of 'Q' courses for OSSD 1999 diploma
- CCL courses
- FFA and FFP courses
- Courses substituted for '01' (Francais) requirement area
- In order to achieve the greatest number of compulsory credits possible, out-of-school co-op courses will be processed last.
Note: Inside of each group, courses are processed first by transcript date and then by grade level.
How Credits are Calculated
- First, the credit distribution of the 'Q' courses is posted to the compulsory/elective credit counters for the OSSD 1989 diploma only.
- Then, beginning with the substituted courses (except the substitutions for English courses), the Common Course Code Requirement Codes are examined to determine how the course shall be posted to the student's Compulsory/Elective Credit fields.
- The Area of Concentration flag on the fs_common_course_award_req table is examined for 'T' or 'B' or 'N' to determine if the course credit shall be added to the Technical or Business Concentration fields (requirement areas 22 and 23), when processing an OSSD 1989 award.
- The Requirement Codes (req_1 and req_2 on the fs_common_course_award_req table) are examined for the specific award and:
- If the row does not exist on the fs_common_course_award_req table, the credit is considered as an elective.
- If the first Requirement Code is blank or null, then the credit is considered as an elective.
- If the first Requirement Code is not blank, then the fs_award_requirements table is examined, using the student's award and the Requirement Code as the key, to determine if the student has met the required number of credits for the requirement area and –
- If the requirement area has not been completed, the credit is applied as compulsory to that requirement area.
- If the requirements for the first Requirement Area have been met AND the course is a senior level course, then the junior level requirements for the requirement area is examined and--
- If the junior Requirement area has not been completed, the credit is applied as compulsory to that requirement area.
- If the requirements for the first Requirement Area have been met, then the second Requirement Code for the course is examined and--
- If the second Requirement Code is blank, then the credit is considered as an elective.
- If the second Requirement Code is not blank, and the requirement area for the second Requirement Code has not been met, the credit is applied as compulsory to that requirement area.
General Rules for All Diplomas
- If the student's Language of Instruction is French, the required credits for requirement area 01 and 02 must be switched. For example, on the OSSD 1989 diploma, a French student must earn five credits in Français (French) and one in Anglais (English), while an English student must earn five credits in English and one in French.
- Only courses flagged as a transcript course and having a final mark (via the credit_flag on the fs_secondary_course_credit table and the final_mark_entered_flag on fs_secondary_course_achieve table) are processed by the compulsory credit calculation functions.
- The student's Award (the row from fs_student_awards where the current_diploma_flag = 'x') and their language of instruction are used to determine how many credits they must earn, and in which requirement areas, in order to be granted the diploma.
- Note: It's possible for a half-credit to be earned, so the number of credits does not necessarily equal the same number of courses.
- The required number of credits, and the number of credits that must be completed at the senior level, are controlled by the fs_award_requirements table.
- A credit for a non-guideline course cannot be considered as compulsory or substituted for a compulsory credit. (This rule is enforced by the transcript information window.)
- A credit for a guideline course can only be substituted for a compulsory credit if the course is eligible to count as a compulsory credit in its’ own right. For example, SBI may be substituted for another compulsory area, but DIC cannot.
- If a course has been flagged as a substitution, the credit is applied as compulsory credit.
- No more than one learning strategies course (GLS, GLE), from the guidance and career education curriculum policy document, may be used through substitution to meet a compulsory credit requirement.
- Students may receive only one credit for Grade 9 Learning Strategies 1, either for GLS1O or GLE1O. Students who have an IEP may also receive a credit for GLE2O.
- Students may receive only one credit for Grade 12 Advanced Learning Strategies, either for GLS4O or GLE4O. Students who have an IEP may also receive a credit for GLE3O.
- Transfer courses cannot be counted as compulsory credits for any requirement area. Transfer courses are identified as a course with the fifth character of H, J, K, L, Q, R, S. Note: After September 1, 2004, ‘L’ may also indicate a Locally Developed Compulsory Credit course.
- Locally Developed Courses cannot be counted as compulsory credits for any requirement area. These courses are identified as a course with the fifth character of 1, 2, 3, 5, 6, 7, 8, and 9. The exception to this rule is for some courses with a fifth character of 4 or L. This is fully explained, when it comes up, in our related documents, listed at the end of this one.
- 'Q' courses refer to the following Course Codes: QEE, QSE, QMA, QAP, QEV, PLE (Prior Learning Equivalency). These courses must have a course type of Day or Night.
- Kxx courses may have a fourth character of A through H. Beginning with the 2007-2008 school year, Kxx courses may have a fourth character of A through P.
- Courses with a course type of Co-op (in-school or out-of-school) will have the phrase ‘(Co- op)’ displayed at the end of the course title on the transcript. Note: Beginning with school year 2004-2005, the “in-school co-op” course types were no longer used.
- Courses with a “Part 1/2” value of 1 or 2, will have the phrase “Part 1” or “Part 2” added to the end of the course title on transcripts.
- English students cannot take ENG courses as part courses.
- French students cannot take FRA courses as part courses.
- A credit may be split between three requirement areas if, only a partial credit is required to fulfill the requirement area. All requirement areas, as well as their corresponding credit values, are identified:
- In the transcript information window,
- And on the credit counselling summary,
- or Transcript verification report.
- The window launching the compulsory credit calculations plays an important part in determining the date to be used when awarding diplomas:
- If the calculation is done through the Build Achievement window, the specified Report Period's end date is used for the earned date of any newly awarded diplomas;
- If the calculation is done through the Transcript Information or Award/Credit tab, the date of the last earned credit is used.
- When a diploma is awarded, the organization granting the award will be set to the BSID of the student’s transcript school code (the school which “owns” the student).
- The award-earned date and organization granting the award can be modified via the Awards/Credit tab, once the award has been earned.
- If a diploma has been awarded in the current school year, and the credits for a student are subsequently adjusted within that same school year, resulting in the student no longer meeting the diploma requirements, the earned date will be removed from the diploma. If the diploma was earned in a previous school year, and the credits adjusted in another school year, the earned date will not be removed.
- In some special situations, a student may not be required to complete all of the compulsory credits in order to earn the OSSD 1989 diploma. The “Compulsory Credit Reduction” column on the Award/Credit tab of the Update Student Program window will allow the required compulsory credits to be reduced by as much as four credits. This should only be done with the approval of your school’s principal.
- When a rule depends on language, a student's language of instruction information (from the Student Program window) determines which rule to apply.
- Note: The Ministry has indicated students working towards their SSGD will not have full-disclosure rules applied to their courses.
- A student may not repeat a credit recovery course in order to improve a passing mark, therefore a credit recovery course may not be identified as a Repeat course. The student may take a credit recovery course a second time if his first attempt resulted in a failing mark. The student can repeat the entire course using a different delivery method i.e. night school, summer school.
- Dual-course credits are processed this way:
- Trillium checks for the duplicate Dual credit course with the lower credit;
- If one is found, the lower-credit course will be assigned the Repeat designation;
- If both courses have the same earned credit value, then the one with the lower mark will be assigned the Repeat designation.
- Students may earn no more than four credits through a combination of dual credits and external music credits (per Program Policy Memorandum 133). Dual credits taken in excess of the four-credit limit will not appear on the student's OST.