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SRB SIS Knowledge Base

Student Maintenance - Second Languages

TWebSchAdmin 5.40.00 and newer

Overview

In TWebSchAdmin, in 5.40.00 and newer, the Second Languages form maintains Second Languages information on a single student. 

From Student Maintenance, Hover over Maintain Student, then Click Second Languages. The FSL, Native Language and ESL/ELD accordion bars are part of this menu option. 

 Screen shot: Choose Second Languages  

Security

Access to the screen is controlled by STUMNT - StuPro - Second Languages access.

Begin by Searching

When you Click Second Languages, you arrive at the Student Search Window, the Advanced form of which is shown below.

To perform a simple search: Entering even one letter of the Student's Surname and Clicking Search is enough to initiate the Search, but the more info you fill into the Search Window, the more refined your Search will be. The less refined your Search is, the more likely your return will be: Too many rows returned, please narrow your search by defining additional criteria.

To perform an advanced search, you must Click Advanced and then fill in as many filters as you care to, in order to refine your search.

Screen Shot: Student Search

Fields You'll Find on the Second Languages form

FSL & Native Languages

The initial student screen looks like the first screen shot at the beginning of this document. Click FSL & Native Languages to see this display:

Screen Shot: Second languages establishing shot

FSL  

Select/Deselect

The checkboxes are visible if the user has update privileges.

Second Language

A picklist with the values Core Program, Exempted, Extended Program, Immersion Program and Intensive  Core French. Select the Second Language the student is involved in, or, if the student is exempt from taking any FSL program, choose Exempted. This will allow you to distinguish between students who have not been assigned an FSL program and those who do not require an FSL program.  

This is a mandatory field.

Start Date

Enter the Start Date of the FSL Program.

This is a mandatory field.

Note: 

The default value will be the date in the Effective Date field from the student's enrolment record. Either typing in the field or selecting an alternate date will change the date. The system will update the Start Date field with the first Entry or Enrolment Date for the school code/school year combination. If a date < the date the student entered/enrolled in the school is entered the system will give an error message and not accept the date. If the student has a departure record in the school during the current year and returns to the school the system will not accept a start or end date that falls in the date range the student was departed. The user will be allowed to enter a different date. The system will accept any valid date. The system will not allow an overlap of Start Dates between rows.

End Date

Enter the End Date of the FSL Program.

This is a mandatory field.

Note:

The default date will be the last day of the current school year, unless the student departed, in which case the end date will be the departure date of the student. Either typing in the field or selecting an alternate date will change the date. If the student has a departure record in the school during the current year and returns to the school the system will not accept a start or end date that falls in the date range the student was departed. The user will be allowed to enter a different date or use the calendar box to select a different date. The system will not allow an overlap of dates between rows. The system will not allow an overlap of End Dates between rows.

MOI

The default value is .00. If a value has been entered in the Second Language field the MOI field is mandatory for Elementary students. Core Program must have between 20 to 59 minutes, an Extended Program must be within the range of 60 to 149 minutes, and an Immersion Program must be within the range of 150 to 300 minutes. A warning message will be given if the user enters minutes outside of these parameters.
This field is not required for Secondary students.

This is a mandatory field for other students.

Note:

If values were entered in the fields Second Language and MOI when adding a new Elementary student, this information will be displayed in the applicable fields on the FSL/Native/Remedial minor tab.

 Command Buttons

 

Save

Saves all new and modified data to the database.

Add

Adds an empty row to FSL table if the user has update privileges.

Delete

Deletes the selected row from the FSL table if the user has update privileges

Native Languages

Screen Shot of native language choices

Native Languages

 

Select/Deselect

The check boxes are visible if the user has update privileges.

Language

A picklist with the values Cayuga, Cree, Delaware, Mohawk, Oji-Cree, Oneida, and Ojibwe. Select the Native Language the student is involved in, as shown above

This is a mandatory field.

Start Date

 Enter the Start Date of the Native Language.

This is a mandatory field.

Note: 

The default value will be the date in the Effective Date field from the student's enrolment record. Either typing in the field or selecting an alternate date will change the date. The system will update the Start Date field with the first Entry or Enrolment Date for the school code/school year combination. If a date < the date the student entered/enrolled in the school is entered, the system will give an error message and not accept the date. If the student has a departure record in the school during the current year and returns to the school, the system will not accept a start or end date that falls in the date range the student was departed. The user will be allowed to enter a different date. The system will accept any valid date. The system will not allow an overlap of Start Dates between rows.

End Date

Enter the End Date of the Native Language.

This is a mandatory field.

Note: 

The default date will be the last day of the current school year, unless the student departed, in which case the end date will be the departure date of the student. Either typing in the field or selecting an alternate date will change the date. If the student has a departure record in the school during the current year and returns to the school, the system will not accept a start or end date that falls in the date range the student was departed. The user will be allowed to enter a different date or use the calendar box to select a different date. The system will not allow an overlap of dates between rows. The system will not allow an overlap of End Dates between rows.

Note 2: 

A student may be involved in multiple Native Languages, providing the Start and/or End Dates do not overlap.

Minutes

This is the number of minutes an Elementary student is taking in the Native Language course. This information will be reported to the Ministry through the OnSIS submission.

The default value is .00. The value must be within the range of 1 to 300 minutes.

Note: 

A Publicly funded school has a parameter set of no less than 1 minute and no more than 75 minutes while a Privately funded school has a parameter set of no less than 1 minute and no more than 300 minutes. We encourage users of Publicly funded schools to be cautiou,s as the field will accept the parameter for the Private school.

Command Buttons

 

Save

 Saves all new and modified data to the database.

Add

Adds an empty row to Native Language table if the user has update privileges.

Deletes

Deletes the selected row from the Native Language table if the user has update privileges

 

ESL/ESD

This is the bottom-most accordion bar in the Second Languages option and is available to English-language School Boards only.

The fields ESL Level/Stage and ELD Level/Stage are used to identify an English Language Learner's overall proficiency.  This information is reported to the Ministry through OnSIS and to EQAO.  For ESL Tracker clients, these fields are automatically updated from the detailed ESL information provided by the user, and so are disabled.  For all other clients, these fields can be edited.   

Security: Access to the screen is controlled by STUMNT - StuPro - Second Languages access.

Screen Shot: ESL/ELD

ESL/ELD Programs  

ESL Level/Step

The English Second Language field is displayed. The field is visible for English boards only. The ESL field is disabled if the client uses ESL Tracker.  When enabled, the field provides a picklist of values for the user to select from.

ELD Level/Sep

The English Skills Development is displayed. The field is visible for English boards only. The ELD field is disabled if the client uses ESL Tracker.  When enabled, the field provides a picklist of values for the user to select from.

 

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