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SRB SIS Knowledge Base

Student Maintenance - Special Education

Overview

In TWebSchAdmin, in 5.40.00 and newer, this is the Special Education form. It's used to maintain Special Education information on a single student.

Screen Shot: Establishing shot of SPED

From Student Maintenance, Hover over Maintain Student, then Click Special Education.

Screen Shot: Special Education; pick it under Maintain Student

Security

Access to the screen is controlled by the security task STUMNT - StuPro - Special Education Access.

Begin by Searching

When you Click Special Education, you arrive at the Student Search Window, the Advanced form of which is shown below.

To perform a simple search: Entering even one letter of the Student's Surname and Clicking Search is enough to initiate the Search, but the more info you fill into the Search Window, the more refined your Search will be. The less refined your Search is, the more likely your return will be: Too many rows returned, please narrow your search by defining additional criteria.

To perform an advanced search, you must Click Advanced and then fill in as many filters as you care to, in order to refine your search.

Screen Shot: Advanced Search Window

 

Fields You'll Find on the Special Education form

When the results fill in, Click the name of the student you want. You'll be taken to their Special Education Form, as shown in the screen shot atop this page. 

Field Details

 High Needs Amount

Select the level of instruction for High Needs Amount from the picklist.

Special Education File Number

Enter the student SPED file number.

Last IPRC Review Date

Contains the last IPRC review date for the student, as recorded by the user.

EXCEPTIONALITY, PROGRAM & PLACEMENT TABLE To avoid potential conflict in a student’s records, the start date for new Exceptionality, Program or Placement records will be checked against the end date of the previous such records. New records will have a start date that is equal to or greater than the end date of the corresponding previous record; the ability to end and start an Exceptionality, Program or Placement record on the same date will exist.

Edit

When clicked, the Edit Special Education popup window displays.

IEP Information

Opening the IEP popup will be available if your board has a license for Trillium Web Special Education (TwebSE).

Click this button to produce a popup where all the IEP Information from this School Board for this student is displayed. The table includes School Year, School Code, IEP Number, and IEP Reason.

Display Past Records

Only the current special education information for the student will be displayed. The exceptionality, placement, and/or program can only have an end date greater than today (the first row of the grid would be displayed). When the Display Past Records check box is selected, then all special education for the entire school board will be displayed (the additional three rows in the grid).

Exceptionality

       Name

       M.E.

The student’s Exceptionality will be displayed.  If this is the reported Exceptionality the Main Exceptionality (M.E.) flag will be on.

Placement

       Name

       Rpt.

       IEP Req.

The student’s Placement for the Exceptionality will be displayed. If this is the reported Placement the Rpt flag will be on. If the student does not require an IEP, the IEP Required checkbox will be set off.

Program

       Name

       Level

       Location

The Program for the Placement will be displayed along with the Level and Location.

Start Date

The Start Date for the Exceptionality, Placement, and Program will be displayed.

End Date

The End Date, if applicable, for the Exceptionality, Placement, and Program will be displayed.

EDIT POPUP WINDOW  

Select/Deselect

The check boxes are visible if you have update privileges.

M.E. Flag

Set the Main Exceptionality (M.E.) flag to indicate that this Exceptionality is the main Exceptionality to be reported to the Ministry of Education on the OnSIS Transmission File. Validation will be performed to ensure that all rows with the Main Exceptionality flag set on do not have overlapping dates.

Exceptionality

Select the Exceptionality that has been identified for this student. The options are designated in the Exceptionalities validation table. This is a mandatory field.

Note: Only one Exceptionality within the same date range can be reported to OnSIS. If a student has multiple exceptionalities to be reported to OnSIS, use the ‘Multiple Exceptionalities’ exceptionality.

Start Date

Enter the Start Date of the Exceptionality. This is a mandatory field.

End Date

Enter the End Date of the Exceptionality, if known.

PLACEMENT TABLE  

Select/Deselect

The check boxes are visible if the user has update privileges.

Report Flag

Set the Report flag to indicate that the Placement is to be reported to the Ministry of Education on the OnSIS Transmission File. Only one Placement within, and the same Exceptionality in, a specified date range may have the Report flag checked.

Placement

Select the Placement that has been identified for this student. The options are designated in the Settings validation table.

This is a mandatory field.

Start Date

Enter the Start Date of the Placement. This is a mandatory field.

End Date

Enter the End Date of the Placement, if known.

IEP Required

Check here to indicate if the student should have an Individualized Education Plan (IEP). Since the student's actual IEP can be held in a third party product, this flag is used by Trillium to report to OnSIS whether or not the student has an IEP.

 PROGRAM TABLE  

Select/Deselect

The check boxes are visible if the user has update privileges.

Program

Select the Program that has been identified for this student. The options are defined in the Programs validation table.

This is a mandatory field.

Program Level

Select a Special Education level from the drop-down list. This is a mandatory field.

Location

Select the school offering the program and level from the picklist. This is a mandatory field.

Start Date

Enter the Start Date of the Program. This is a mandatory field.

End Date

Enter the End Date of the Program, if known.

COMMAND BUTTONS  

Save

Saves all new and modified data to the database.

Save and Close

Saves all new and modified data to the database and closes the popup window.

Add 

Adds an empty row to Exceptionality, Placement and Program tables if the user has update privileges.

Delete

Deletes the selected row from the Exceptionality, Placement and Program tables if the user has update privileges.

Show Multiples

This button is visible only if the current Exceptionality is Multiple Exceptionalities. Click this button to produce a popup where the components of the Multiple Exceptionality are designated.

 

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