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SRB SIS Knowledge Base

Gradebook Template Mapping using Template Automation

Purpose of Template Classes

As an administrator, you can use template classes to assist your teachers in various ways.


A template class is most commonly used for gradebook setups by subject and/or graded subject.  However, template classes can be used for class content such as tasks, lesson plans and/or rubrics for a specific subjects or graded subjects that the school board would like all teachers to complete with their class.  Template classes can also be used for PLC sharing or general collaboration/sharing.


Using a template driven setup in StudentsAchieve allows your teachers to start using the gradebook without having to set up each class and saving them time. It also allows standardization of gradebook weighting and setting setup.


As an administrator, you will need to create (or modify existing) rules to automatically push template classes to your teacher’s specific class sections at the beginning of each year.  Depending on your gradebook setups, you may have more than 1 template class to push.


Recently, with the finalization of the Growing Success document, more standardization have been made and have simplified how each board may push pre-designed templates.


Important Note - Make sure the template(s) are finalized prior to pushing to teacher’s class sections.  Once pushed, if you need to make a change, you may need to adjust each teacher’s gradebook individually depending on the change and if the teacher’s started using the gradebook.


Pushing a Template Class to a Teacher’s Class Section

1.      From the tab menu on the Home Page, select Manage > Classes > Templates:


2.      From the Label column select the Template Class you wish to push out to class sections.  Note that each Template listed in the Label column is designated to a certain Track, as denoted in the Track column. Ontario school boards will utilize the “Growing Success” tracks. 

For this example we will select the “Gr 1-6 Language” Template.









3.      Below the Class Templates Window is the Template Rules Window. This is where administrators my review and edit existing rules which control how Templates are mapped to class sections. 

To map a Template to a class section you need to add a rule. To do so select “Add Rule”







4.      As an administrator, you will have access to all school boards and subsequent schools.  Ensure that you are mapping to the appropriate course type. In some cases, there are too many course types found in the search. To narrow your search and simplify which course Types are available for mapping, it is recommended that you use the filter function. Here’s how:

a)    Enter a filter to narrow your search (usually part of the course codes as in “eng” used in the example)

b)    Using your control key (or shift if all classes apply) select the desired course types for Template to be applied to.

c)    Enter the track start and end dates for this rule. Any class sections that are in a track whose start date exists within the bounds of the specified dates will have this template applied. This is used to ensure that previous and future school years don’t mistakenly use these Templates if not intended. These dates are usually for the current school year. If the same Template mapping is to be used in the following year(s) the administrator my simply edit these dates in the rule.

d)    Save this Template mapping rule (bottom right)

5.      To ensure that the appropriate Template has been mapped to the right class section you can review the Class Sections Window.  In our example, when we selected the Template “Gr 1-6 Language” the Class Sections Window will list what classes have been successfully mapped to this Template.


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