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SRB SIS Knowledge Base

Demographic Rollover Checklist - SIRS

Overview

To ensure a smooth year-end rollover, it is critical certain functions are completed PRIOR to running a Demographic Rollover. Below is a quick-reference guide to assist with the sequence of these processes. Note: Make sure Track Names begin "NYR."  Otherwise, the Rollovers won't run properly.

Pre-Demographic Rollover

The following processes  must be completed PRIOR to the Demographic Rollover; reports are optional, depending upon your District practices.

Grades

 

Module Action Required Completed?
Grades Final marks entered and Report Cards generated / printed  
Term End Update Completed AFTER previewing report to ensure data is correct  
Government Reports Run all Government Reports that are required for the current year  
Attendance Reports Run year-end attendance reports for students  
Fee Reports Run Outstanding Fee Report  

Student Information

 

Module Action Required Completed?
Demographic Next Year Fields Populate Next Fields such as NYr School, NYr Grade, etc.  
Next Year Reports Run a data verification report to identify any missing or incorrect information  

Next Year Fields Entry Guide

Students remaining in your school must have

  • NYr In Status
  • NYr Grade
  • NYr Track
  • NYr school = current school

 

Students leaving your school for a school within district i.e. going from junior to high school:

  • NYr School = new school (populated by the outgoing school)
  • NYr Out Status (populated by the outgoing school)
  • NYr In Status (populated by the in-take school)
  • NYr Grade = (populated by the in-take school)
  • NYr Track (populated by the in-take school)

 

Students leaving your school and district

  • NYr Out Status = Graduated
  • No other field is required

 NOTE: You may continue to work in Next Year  to work on Scheduling after a Demographic  Rollover has been run. However, once a Scheduling  Rollover has been run, student scheduling work will need to be completed in (then) Current Year, not Next Year. In Current Year, Master Board Builder and Simulations will no longer be available.

Before running a Demographic Rollover, back up your data

Post-Demographic Rollover

Module Action Required Completed?
Scheduling Rollover

Ensure personnel responsible for student schedules are ready for this process to be run.

 

Once a Scheduling Rollover has been completed, the Next Year environment is no longer available, including Board Builder and Simulations.

 
Next Year Scheduling

This can continue after the School Year has completed and a Demographic Rollover has been run.

 

However, once a Scheduling Rollover has been run, student schedules will need to be completed in the current-year environment. 

 

Demo Rollover checklist chart at bottom.JPG

* Semester End Update occurs in SchoolLogic. In SIRS, it is Term End Update.

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