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SRB SIS Knowledge Base

Add a New Student - SchoolLogic

Step by Step

1. Go to Student > Add Student.

  1. The first form to be displayed will help you identify if there is a student already entered with the same or similar information. This is designed to help prevent duplication of student numbers, which can lead to numerous report inconsistencies and problems in your database.

  2. The  field is for the student ID number assigned by SchoolLogic according to what has been set up by a user with a high-enough security level in Setup > Preferences -> Student Number. The ID number is not editable once it has been set to prevent accidental changes.

In Preferences > Student, if you are sure of the student’s legal first and last names, enter No to have SchoolLogic search for an exact match of the student name. If you are not completely sure of the legal names of the student, enter Yes to allow cause SchoolLogic to attempt to search for more possibilities of matches for the student name.

  1. Enter the , and  of the student.

  2. Click  to select Female (F) or Male (M). If your data set does not have all of the necessary values, someone with a sufficient security level can go to Setup > Lookup Tables to enter values in the Gender lookup table. See The Administrative Utilities User Guide: Lookup Tables: Adding a Lookup Value for more information on making changes to lookup tables.

  3. Enter a date in the  field. (Once SchoolLogic has a chance to refresh, the current age of the student will display below this field in the  field.)

  4. At the bottom of the page, edit the  field if you need it to be different than the default current date.

  5. Click . Clicking  will return you to the last saved version of the form or, in this case, a blank form.

  6. SchoolLogic will attempt to match the student information just entered to another student in the database. If no matches were found, the following window will display:

  7. If the student is not a new student, click . The original form will display for any changes to be made to find the student.

  8. If this is a new student, click . The following form will display:

  9. Click on the  and select the new students status.

  10. Manually enter the student’s start date or use the calendar function by clicking the  button.

    Note: SchoolLogic will assume that the student is enrolled for the entire day entered in this field.

  11. Use the  to select the school the student will be attending.

  12. Click . Clicking  will return you to the last saved version of the form or, in this case, a blank form. Clicking  will clear all information entered and return you to the main Add Student form.

  13. If  was selected, the Student > Demographic form will open on the Personal 1 tab. See below to Step 27 for the continuing procedure.

  14. If, after Step 7 above, a matching student was found, the following form will display:

  15. If a match is found, clicking  will allow you to add a second student with the same name, gender and birth date.

    If instead of clicking , you actually wanted a student that appears to be already in the list provided, click the last name of that student to see the status of the student’s registration.

    If, instead of clicking , you clicked , you would return to the previous page where you can enter different information as required.

  16. Any students with the same last name will now display in a possible siblings listing with the relationship of the primary contact for the possible sibling, the full name of the possible sibling, and a contact home telephone number for the contact.

  17. Select the checkbox adjacent to the names of any sibling of the student you are currently entering and then click .

    Note: This feature will be used for such things as mail outs to families and emergency contacts. Siblings with different last names will not appear in the siblings list but can be added later on the Contact tab of theDemographics form.

  18. Click on the  and select the new students status.

  19. Manually enter the student’s start date or use the calendar function by clicking the  button.

    Note: SchoolLogic will assume that the student is enrolled for the entire day entered in this field.

  20. Use the  to select the school the student will be attending.

  21. Click . Clicking  will return you to the last saved version of the form or, in this case, a blank form. Clicking  will clear all information entered and return you to the main Add Student form.

  22. If  was selected, the Student - Demographic form will open on the Personal 1 tab.

  23. Some fields will be mandatory on this form, such as  and . See The Personal 1 Tab below for more information on filling in the relevant fields. There may be some state or provincial fields that are also required on other tabs. Government field information can be obtained from the relevant government reporting documents.

  24. When you click , SchoolLogic will let you know, if you have missed a required field, by displaying an error message stating that the field is required. You can then complete your entry and click  again. When finished adding a student, you will see the Demographics information for the student just entered. Notice that a barcode number will be automatically entered if set up in Setup > Preferences > Student Number.

Note: Remember that not all fields displayed above will necessarily be displayed in your version of SchoolLogic. A user with enough security can go to Setup - Demographics Maintenance to determine the fields that are displayed and the tab or position they are displayed in.

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