To ensure a smooth year-end rollover, it is critical certain functions are completed PRIOR to running a Demographic Rollover. Below is a quick-reference guide to assist with the sequence of these processes.
The following processes must be completed PRIOR to the Demographic Rollover; reports are optional, depending upon your District practices.
|Grades||Final marks entered and Report Cards generated / printed|
|Semester End Update||Completed AFTER previewing report to ensure data is correct|
|Government Reports||Run all Government Reports that are required for the current year|
|Attendance Reports||Run year-end attendance reports for students|
|Fee Reports||Run Outstanding Fee Report|
|Demographic Next Year Fields||Populate Next Fields such as NYr School, NYr Grade, etc.|
|Next Year Reports||Run a data verification report to identify any missing or incorrect information|
Next Year Fields Entry Guide
Students remaining in your school must have
- NYr In Status
- NYr Grade
- NYr Track
- NYr school = current school
Students leaving your school for a school within district i.e. going from junior to high school:
- NYr School = new school (populated by the outgoing school)
- NYr Out Status (populated by the outgoing school)
- NYr In Status (populated by the in-take school)
- NYr Grade = (populated by the in-take school)
- NYr Track (populated by the in-take school)
Students leaving your school and district
- NYr Out Status = Graduated
- No other field is required
NOTE: You may continue to work in Next Year to work on scheduling after a Demographic Rollover has been run. However, once a Scheduling Rollover has been run, student scheduling work will need to be completed in current year, not next year. In Current Year, Master Board Builder and Simulations will no longer be available.
|Before running a Demographic Rollover, back up your data|
Ensure personnel responsible for student schedules are ready for this process to be run.
Once a Scheduling Rollover has been completed, the Next Year environment is no longer available, including Board Builder and Simulations.
|Next Year Scheduling||
This can continue after the School Year has completed and a Demographic Rollover has been run.
However, once a Scheduling Rollover has been run, student schedules will need to be completed in the current-year environment.