When a student transfers into your school from another District, you have three choices as to how the other school's Grades/Marks play into your new student's Cumulative GPA, figured at your school:
- The other school's grades can be included with grades earned at your school, producing a truly career GPA;
- The other school's grades can show as a separate GPA, which can be set to not include any grades earned at your school;
- The other school's grades can be totally ignored.
Non-District Marks included in your GPA
When you manually enter the student's out-of-district grades into Grades History, to get SchoolLogic to include them in any calculation, the Class must be associated with a Course from your Course list and that Course must have a Course Type which is included in your GPA Calculation.
In the screen shot above, the school outside of your District is Elkhorn Area H.S. Elkhorn's Class Name is Civics OD Sem - 1. We linked it to our Course called Civics Sem - 1, which filled in many pieces of information, including our Course Code. Note 1: If you do not want outside courses using a "inside" Course Code: You can either manually edit the Course Code here or set up a series of Courses in your data which are used only to link to Courses from other Districts. This process is described in the next section. Note 2: Important fields in the above screen shot include: Final Numeric, Final Alpha (if you use Alpha grades), Credits Possible, Credits Earned, Course Status, Semester, Exclude from Average and making sure you have the proper GPA value in the proper GPA field. Choices made in the screen shot above contributed to this result on the student's Academic Transcript:
Before the Elkhorn Course was added, this student had a 3.834 GPA, so there is not doubt that, handled correctly, outside courses can contribute to your students' Cumulative GPA.
Non-District Marks contribute to a separate GPA
SchoolLogic allows users to calculate multiple GPAs. In this example, we set up a separate GPA for only out-of-district Courses.
- Set up a Course Type called, perhaps, Out of District, here: Scheduling > Course Types.
- You will need to create at least one Course in your Course list which will be assigned that Course Type. When entering out-of-district courses, link all of them to that Course. Note: You could do this with as little as one Course (keep in mind what's shown in the two screen shots above; your Transcript will print the Description you enter in Grades History, not your Course Name to which it's linked). But, most schools do create more than one course. They create one internal Course for each out-of-district Course entered, or one for each type of out-of-district Course entered. Often, those Course Names begin "Transfer -"..
- Go here: Grades > Student Average. Click Add to create your new out-of-district GPA. Fill out the Setup form.
- On the Options form, shown below, choose only that Course Type:
5. When you re-calculate History (Grades > Recalculate History (Ranks and Averages), choose both your "internal" and
"external" GPAs, as shown below. You will get two separate GPAs.
Non-District Marks are ignored
When you enter the out-of-district Classes, do not associate them with a local Course which is in a Course Type included in your GPA calculations and/or enter Yes for Exclude from Average.