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Master Schedule-Building Manual

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Click Here to download a .pdf of our Master Schedule-Building manual.

Manual works with any product

The manual is not dependent upon which of our products you use. Actually, it was designed to accompany our two-day manual Scheduling workshops and contains so much useful information, we decided to make it available for all our clients. Topics include:

  • Scheduling philosophy;
  • An overview of the entire Scheduling process, including setting up space and determining a timeline;
  • Setup of School, Staff, Curriculum;
  • Tallying Requests, the Conflict Matrix, Seat Count;
  • Scheduling Constraints;
  • Placing Classes, beginning with singletons and doubletons;
  • Running and analyzing reports -- and using the information to revise schedules.

Excerpts which set the tone: 

Without the use of a software application this workshop will manually build a master schedule. It will generically explore the builder component of the scheduling process, independent of any specific scheduling software. This builder process can act as an end in itself or the theory of scheduling gained will help effectively use any scheduling software. The workshop will not load the students, which effectively is a computer process. It will look at reports generated by a student load, analyze them and suggest strategies to improve the schedule.


Two sidebar thoughts: First, in the world of Culinary Arts there is a huge difference between cooking and baking. When cooking, one can deviate from the recipe. One can leave ingredients out or substitute other ingredients. One can even change the order of adding the ingredients, yet, most often, the dish turns out great. Baking is much more exact. All the specific ingredients must be added in the correct amount and order otherwise your dish will be something you will not want to serve. Scheduling is Baking. Scheduling is a process in which it is very important no steps are missed and they are completed in order if you want to have a successful schedule.


A second thought is a reminder of 1970’s TV commercial for an oil filter* that had the catch phrase Pay me now or pay me later. The concept being suggested was that if you didn’t take care of regular maintenance it was going to cost you a lot more in the future. This catch phase can be applied to scheduling. It is very important to effectively take care of all the preliminary work before trying to build a schedule. If you don’t take care of the preliminary work, then you will spend a lot time after the schedule is built resolving issues and making adjustments. Scheduling is a process of pay now or pay later


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