To ensure a smooth year-end rollover, it is important certain functions be completed PRIOR to running your Demographic Rollover. This is a quick-reference guide to assist with the sequence of the processes; for procedural information please click below:
(there's a Demo. Roll checklist here)
Note: Before you begin either Rollover, make sure your Track Name begin "NYR." Otherwise, the Rollovers won't run properly.
The following processes MUST be run PRIOR to the Demographic Rollover. Reports are optional.
|Marks/Grades||Final Report Cards run.|
|Semester End Update||Update SEU after previewing, to ensure data is complete and accurate|
|Course Mark Submission||After SEU has been updated, run any course mark files, which your government may require.|
|Attendance Reports||Annual attendance reports for students and/or buildings.|
|Fee Reports||Run Outstanding Fee report.|
|Scheduling Rollover||Ensure the personnel responsible for student scheduling are ready for this process to be run. Once a scheduling rollover has been completed, the Next Year environment is no longer available.|
|Next Year Scheduling||This can continue after the school year has completed and a Demographic Rollover has been run, HOWEVER, once a Scheduling Rollover has been run. student scheduling will need to be completed in the current year environment.|
|Next Year Fields||Have all applicable NYR Fields been populated?|
|Next Year Reports||Has a data verification report been run to identify missing or incorrect information?|
|Next Year Student Data||Refer to our Best Practices for Next Year Student Data Setup article for detailed instruction.|
Marks Information Flowchart
- TEU is a SIRS term. In SchoolLogic, the process is Semester End Update.
- Course Mark File Created is an Alberta process.